Oracle Fusion

Annual leave recording in Oracle Fusion

This page provides information on the annual leave arrangements in place from go live on 27 August 2024 until 31 December 2024.

From 1 January 2025, when the new leave year commences, the new Fusion process will be adopted, and these changes are covered in the Spotlight on Annual from 1 January 2025.

Annual leave at go live

Annual leave information was transferred from People Connect to Oracle Fusion based on the cut off date of 16 July 2024.

The annual leave balance you will see in Oracle Fusion is based on this date, and will take account of the annual leave you have already used prior to this date and any period of open annual leave that started on or before 16 July 2024.

All annual leave requests made through People Connect for use after 16 July 2024, have transferred into Oracle Fusion and you will see these on your leave schedule.

Any requests that were submitted in People Connect but were not approved before 9 July, should be re-entered through Oracle Fusion so that your entitlement is updated correctly.

You will not be able to see individual annual leave records which started on or before 16 July as these have not been transferred into Oracle Fusion.

Remember: If you took annual leave from 9 July to 27 August 2024 (during the period of system downtime) you will need to request these hours through Oracle Fusion so that your balance is updated, and you don’t take more annual leave than you are entitled to.

What to check

When you access the system, you should check the following information:

• Has your annual leave balance transferred into Oracle Fusion correctly? This should tie up with the annual leave you have already used this year as recorded in People Connect.
• Are the periods of annual leave you requested to use after 16 July visible in Oracle Fusion and is the duration correctly recorded against this leave? (Missing periods of leave may need to be re-entered into Oracle Fusion and you should discuss this with your line manager)
• Is your work schedule correct? Your work schedule/pattern shows the number of hours you are scheduled to work each day of your pattern. This information was provided by your manager but may have changed since then - if so please let us know so we can update your record. 
• When requesting leave, your work schedule will automatically populate the number of hours to be deducted each day of your request. If this is incorrect, the wrong number of hours will be deducted from your annual leave balance causing issues in the future. By clicking “edit entries” you can enter the correct hours against each day of your leave request. However, it is important that you inform Personnel Services so that your work schedule is updated correctly to prevent problems in the future. 

Fixing annual leave and work schedule errors

If errors are found, line managers should provide the correct work schedule information for their team by completing the Oracle Fusion Work Schedule Template and submitting it through the HR Helpdesk under the category “Leave queries”.

It is important that the start date and full shift pattern are provided for employees who work different hours each week, so their pattern matches the shift they are currently working.

Annual leave guidance

You can access the quick reference guides through Learn Online called how to view your leave balance and how to apply for annual leave. You can also access guidance notes from the Personnel Intranet pages on, checking your annual leave balance, requesting annual leave and checking your work pattern.

We are aware that some employees’ annual leave information was not accurate in People Connect; where possible we contacted managers and asked them to correct the information. If this was not done, the information in Oracle Fusion will also be wrong.

If this happens, please do not be concerned; we will work with you and your manager to correct this as quickly as we can. You can let us know what the problem is by submitting a service request through the HR Help Desk under the “Leave Queries” category.

Employees with more than one post (multiple assignment)

All Annual Leave balances and records are recorded against your main post at the moment. When requesting annual leave between 27 August and 31 December 2024, you will do this in the same way as you did in People Connect (against your main job).

However, if you want to request leave from 1 January onwards you will be required to make a request against each of your assignments as shown below.

Example - process from 1 January 2025

Chelsea works 21 hours in Post A (Monday to Wednesday) and 14 hours in Post B (Thursday and Friday).
To request one week of annual leave, Chelsea should request 21 hours of leave on Monday to Wednesday, to be approved by Manager A; and 14 hours of leave on Thursday and Friday, to be approved by Manager B.

Enhanced Leave process for 2025

Further information on the enhanced leave process for 2025 will be shared ahead of the window of opportunity opening in the Autumn of 2024. However, the key change is that buying and banking leave in respect of your 2025 entitlement will be done for each post separately and for most employee groups applications should be made using Oracle Fusion. The new process is outlined in the Quick Reference Guide – How to Apply for Enhanced Leave.