Oracle Fusion

Employees can submit expenses from a council laptop or computer or from a personal device such as your mobile phone, tablet or laptop. If you are using your own device you can access the Oracle Fusion link from www.southlanarkshire.gov.uk/fusion or by going to the app store and downloading the free Oracle Fusion Expenses App.

See the guidance on the Oracle Fusion Expenses process for employees and guidance for authorised expense approvers. In addition, you can access the Quick Reference Guides relating to expense claims from the Learning tile on the Oracle Fusion home screen.

Submitting expenses

Travel expenses should only be incurred as a last resort if it has not been possible to use public transport or a pool car. Expense claims should be submitted via Oracle Fusion on a regular basis and within 3 months of the expense being incurred.

You can submit an expense report from the ‘Me’ tab on the Oracle Fusion home screen, and by selecting the ‘Expenses’ app. Follow the guidance linked above to make your claim. Much like the People Connect process, you need to make sure that you submit your expenses to the correct approver by searching for them on screen.

Oracle Fusion allows you to upload a copy of your receipts to evidence your claim. This means that the information is attached to your expense report so it can be checked by the approver, and hard copy receipts do not need to be retained.

Expenses approval process 

Only authorised expense approvers can approve expenses. When an employee submits an expense report, it will be sent to their chosen expense approver, who will receive an email and notification in their bell icon at the top right corner of the Oracle Fusion home page.

To approve the claim, the approver is required to click on the link in the notification. They should thoroughly check the details in the claim and select either approve or reject. Claims can be sent back to an employee if more information is required, or amendments are needed.

Expenses audit process 

Claims may be audited prior to payment in certain circumstances. If this happens you may be asked to provide further information or justification about your claim and if it is found not to be valid, your claim may be rejected.