General privacy notice

Planning applicants

Using your personal information

We will use the information you have given us to process the application you have submitted to us. We may use the information you provide to contact you by post, email or telephone and to update our records.

We are required to keep a register of planning applications under section 36 of the Town and Country Planning (Scotland) Act 1997. The information that comprises the register is set out in Schedule 2 of the Town and Country Planning (Development Management Procedure)(Scotland) Regulations 2013. These records are made public and the information you provide will be published and available to view on the council’s website.

In accordance with regulation 25 of the Town and Country Planning (Development Management Procedure) (Scotland) Regulations 2013, we may be required to consult with both internal consultees such as Roads and Transportation, and also statutory consultees such as the Scottish Environmental Protection Agency, Scottish Natural Heritage and Scottish Water. Consulting these bodies involves passing on all details, including personal details of your application. This information is not published by these consultees but may be held on their records.

Once a decision has been made on your application, the information and documents will be retained and archived in accordance with our Records Retention Schedule. Planning application submissions are held permanently. We may also use your personal information for historical, research, or statistical reasons.

We will only process your personal information when it is lawful to do so.

Your rights

You have the right to ask us to:

confirm that we are using personal information about you, detail what that information is, to whom we have disclosed your information and a copy of the information that we have about you (The right of access)
correct any incorrect or misleading personal information that we have about you (The right to rectification)
stop using any or all of your personal information (The right to object)
delete or destroy your personal information (The right to erasure) and
stop using your personal information until we can look into correcting your personal information or our justification for using your personal information or to stop us deleting your personal data where you need it in connection with any legal claims (the Right of Restriction) and
pass your personal information to someone else

For more information on your rights and how to exercise them or for information about how we manage your personal information, please contact the Data Protection Officer (details are below); and

If you have any queries or are unhappy about the way that we use your personal information or have responded to you in relation to any of your rights, you can contact the council’s Data Protection Officer.

For more information on how we use and handle your information and rights and how to exercise them or how to make a complaint, you can ask for a copy of the council’s explanation from our Data Protection Officer by emailing dp@southlanarkshire.gov.uk or see our general privacy notice.

Data Protection Officer

Administrative and Legal Services

Finance and Corporate Resources
Council Offices
Almada Street
Hamilton
ML3 0AA
Phone: 0303 123 1015
Email: dp@southlanarkshire.gov.uk

The Information Commissioner

You also have the right to complain to the Information Commissioner about the way we have handled your rights, to enquire about any exercise of those rights or to complain about the way that the council has dealt with your rights (or any other aspect of data protection law).

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.

https://ico.org.uk/concerns/handling/